Sarajevo, Bosnia and Herzegovina
Job Info
- Job Identification28404
- Posting Date08/08/2025, 13:27
- Apply Before23/08/2025, 05:59
- Job ScheduleFull time
- Locations Sarajevo, Bosnia and Herzegovina
- Job FunctionEnding violence against women
- Initial Contract Duration12 months
- Vacancy CategoryLocal Opportunities
Job Description
Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.
To respond to the demands of national partners, UN Women established its presence in 2008 in Sarajevo. Priorities of UN Women’s Country Office in Bosnia and Herzegovina (BiH) are based on the 2021-2025 United Nations Sustainable Development Cooperation Framework signed between the Government of BiH and the United Nations system in BiH. Key priorities of UN Women in BiH under its 2021-2025 Strategic Note span four key priority areas: 1) ending violence against women; 2) supporting the implementation of the Women, Peace and Security Agenda, especially through the implementation of United Nations Security Council resolution 1325 and ensuring that women are empowered to fully contribute to and lead in public and political life; 3) enhancing women's economic empowerment by working to create equal opportunities and access to resources, including by recognizing, reducing, and redistributing unpaid care and domestic work and promoting women’s entrepreneurship; and 4) strengthening gender-responsive governance by making gender equality central to national development planning and budgeting.
Within this framework, the Gender Equality Accelerator (GEA) represents a flagship joint initiative coordinated by UN Women in partnership with UNFPA, UNDP, and UNICEF. The GEA aims to accelerate transformative change on gender equality and women’s empowerment by supporting systems-level reforms and advancing institutional accountability across three interconnected pillars: (1) gender-responsive governance and leadership, (2) prevention of and response to gender-based violence, and (3) women’s economic empowerment. The programme is aligned with national reform efforts, EU integration priorities, and international frameworks including CEDAW and the 2030 Agenda. It prioritizes intersectionality, localization, and inclusive partnerships with government, civil society, and the private sector to advance structural change and deliver measurable progress on gender equality in Bosnia and Herzegovina.
Reporting to Joint Programme Manager, the Programme Assistant works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. The Programme Assistant provides programme, administrative, and logistical assistance to the team for the smooth programme implementation.
Scope of Work
1. Provide administrative and logistical support to the formulation and management of programmes
• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements, including tracking the delivery of funds;
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;
• Support the organization of procurement processes including inputs for the preparation of Requests for Quotation, Invitations to Bid or Requests for Proposal documents, in line with the UN Women standards, rules and regulations;
• Support the recruitment of consultants, including longlisting, preparing desk review and interview files, drafting of interview minutes, requests for recruitments and requests for contracts and amendments;
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.
2. Provide administrative support to the financial management of the Programme Unit:
• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring and preparation of budget and the finances of programmes/projects, and in the preparation of FACE forms;
• Prepare non-PO vouchers for development projects;
• Process payment for consultants, as delegated;
• Create requisitions in Quantum system for development projects; register good receipts in Quantum system.
3. Provide administrative support to the Programme Unit:
• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, consultants and beneficiaries, including travel requisitions and claims, vehicle and security clearance requests, travel authorizations, support processes related to visa requests, identity cards and other documents;
• Draft minutes in meetings, as delegated;
• Assemble briefing materials and prepare PowerPoint and other presentations, in collaboration with the Programme team;
• Organize and coordinate filing of documents; maintain mailing lists.
4. Provide administrative support to resource mobilization:
• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.
5. Facilitation of knowledge building and knowledge sharing:
• Provide administrative support to the organization of trainings for the office personnel and partners on programme and operations related issues.
• Participate in the trainings for the operations/programme staff on HR, procurement, travel, etc. and organize briefings for the programme staff where necessary on new internal procedures.
• When necessary, provide guidance to programme staff in business processes, administrative and other requirements and procedures.
• Provide administrative support to knowledge sharing activities, internal coordination, and documentation related to knowledge networks and communities of practice
6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Supervisory/Managerial Responsibilities: N/A
Competencies :
Core Values:
- Integrity;
- Professionalism;
- Respect for Diversity.
Core Competencies:
- Awareness and Sensitivity Regarding Gender Issues;
- Accountability;
- Creative Problem Solving;
- Effective Communication;
- Inclusive Collaboration;
- Stakeholder Engagement;
- Leading by Example.
Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
• Knowledge of programme and project management processes
• Ability to create, edit, format, and present documents, reports, and correspondence in clear and presentable formats
• Ability to manage data, documents, correspondence, and workflow
• Good financial and budgeting skills
• Proficiency in IT and digital tools, data management systems, online meeting platforms, and ERP systems (e.g. Quantum)
• Strong organizational and time management skills
• Ability to handle multiple tasks simultaneously, prioritize effectively, and meet deadlines under pressure
• Excellent interpersonal and communication skills in multicultural environments
• Client-oriented approach, with a focus on providing timely, responsive, and high-quality support to teams and stakeholders
• Attention to detail and commitment to quality, ensuring consistency, accuracy, and compliance in all tasks
• Ability to work collaboratively in teams, demonstrating initiative, flexibility, and a proactive attitude in support of programme goals
Education and Certification:
• Completion of secondary education is required.
• Bachelor’s degree in business or public administration is desirable.
Experience:
• At least 5 years (with secondary school) or 2 years (with Bachelor’s degree) of progressively responsible experience in administrative or programme management/support is required.
• Experience in working in a computer environment using multiple office software packages is required.
• Experience working in the area of gender equality and women rights issues, as well as a good understanding of gender-based violence and feminism is desirable.
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable.
• Experience in supporting a team is desirable.
• Previous experience working with UN or other international organizations is desirable.
Languages:
• Fluency in English is required.
• Fluency in Bosnian/Croatian/Serbian is required.
Statements :
In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.
Diversity and inclusion:
At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.
If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.
UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)
Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.
More information here