Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina – Local Partner

U.S. DEPARTMENT OF STATE
U.S. EMBASSY SARAJEVO, OFFICE OF PUBLIC AFFAIRS
NOTICE OF FUNDING OPPORTUNITY

Funding Opportunity Title:                    Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina – Local Partner

Funding Opportunity Number:             008-FY2019

Deadline for Application:                     July 31, 2019

CFDA Number:                                      19.900

Length of Performance Period:           24 months

Number of Awards Anticipated:          One to three awards

Award Amounts:                                   Awards may range from USD 40,000 to USD 130,000

Total Available Funding:                      USD 130,000

Type of Funding:                                  FY18/19 Assistance to Europe, Eurasia and Central Asia (AEECA) under the Foreign Assistance Act

Anticipated Award Date:                     August / September 2019

Funding Instrument Type:                  Grant or Cooperative Agreement

I.       STATEMENT OF WORK

The Office of Public Affairs (OPA) of the U.S. Embassy in Sarajevo, Bosnia and Herzegovina, is seeking the local partner in Bosnia and Herzegovina to implement the Youth Leadership and Teacher Professional Development Program. This program supports the participation of high school youth and adult educators in an intensive, substantive three- to four-week exchange in the United States in the fall  2020. The exchange delegation of 21 participants will include 18 students and three teachers from select cities in Bosnia and Herzegovina.

The exchange activities will introduce the participants to a comprehensive survey of civic education, community service, and youth leadership development. Activities will focus on building their knowledge and skill levels in these areas. The students and educators will participate in workshops, community service activities, meetings with community leaders, and discussion groups and will have opportunities for substantive interaction with each other and their American peers.

The award recipient’s responsibilities will be the following:

  • Pre-Departure Orientation
  • In cooperation with OPA participate in the recruitment and selection of the program participants.
  • In consultation with OPA hire psychologists and other staff necessary for project implementation.
  • In cooperation with OPA and American implementing partner, conduct a pre-departure orientation for participants in Sarajevo, providing general and program-specific information, as well as intercultural training.
  • Administer the booking of the flights and purchasing of the plane tickets for participants’ travel to U.S.
  • Administer per diem and travel allowances for the participants for pre-departure, departure and arrival.
  • Provide logistical support for the program participants (renting of the conference rooms, hotels, organization of the local transportation for pre-departure orientation, departure and arrival etc.)
  • Follow-on activities
  • In cooperation with OPA provide additional follow-on instruction and practical skills training to implement their projects after the conclusion of the program.
  • Provide logistical support for the program participants in participating cities (renting of the conference rooms, hotels, organization of the local transportation for follow-on activities, etc.)
  • In cooperation with OPA organize follow-up gatherings with program participants and their parents in participating cities and Sarajevo.
  • Alumni activities
  • In cooperation with OPA organize re-union of the alumni program participants.

The Office of Public Affair’s responsibilities will be the following: 

  • Provide assistance in managing the recruitment and selection of the participants.
  • Provide advice and assistance in the execution of all program components.
  • Provide assistance for visa interviews for the participants.

II.      PROGRAM SPECIFIC GUIDELINES

Below are the profiles of the youth and adult participants that the U.S. Embassy in Sarajevo will be seeking for participation in this program.

Youth participants will be high school students between the ages of 15 and 18 years old at the start of the exchange; demonstrate leadership aptitude, an interest in community service, and in the project theme; exhibit flexibility, maturity, integrity, good social skills, and open-mindedness; have the motivation necessary to be active and successful exchange participants; are proficient in English; and will return for at least one semester of high school after the exchange to the United States.

The adult participants will be teachers or school administrators/educators who demonstrate an interest in assisting youth to become productive and responsible members of society; exhibit maturity and open-mindedness; are supportive of the teenage participants; are proficient in English; and expect remain in teaching positions or other positions of influence on young leaders.

The adults will need to be thoroughly briefed on their roles during the project. Although they are to be full exchange participants, they will also serve as chaperones. They will have program sessions with the youth, as well as separate program activities designed just for them.  It is important that they be prepared to allow the students to be vocal, candid, and active participants. At the same time, their shared experience with the students will allow them to serve as adult advocates for the alumni once they return home.

Orientations:  The award recipient will work with OPA to conduct a pre-departure orientation in Sarajevo several weeks before the U.S exchange to prepare the participants for the activities ahead.  The pre-departure orientation, in conjunction with a welcome orientation, will introduce the participants to their host community and will provide a general introduction to the United States, information related specifically to the objectives and themes of the program, and administrative information.

Follow-on Activities:  OPA, in coordination with the local implementing partner, will provide additional practical skills training.

III.    ELIGIBILITY

Who can apply:  Non-profit organizations (including think tanks, civil society organizations, and NGOs),  educational and cultural institutions registered in Bosnia and Herzegovina are eligible to apply. Proof of past performance implementing similar activities is required (include dates, number of participants from different entities/cantons/ethnic groups, location, and point of reference).

Other eligibility requirements:  In order to be eligible to receive an award, all organizations must have a DUNS number, a unique entity identifier, and a valid registration on SAM.gov.

HOW TO APPLY FOR REQUIRED REGISTRATIONS

Who must apply?  All organizations applying for grants must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)   
  • NCAGE/CAGE code 
  • SAM.gov registration 

Unique entity identifier from Dun & Bradstreet (DUNS number). Please use the link to obtain your DUNS number.

However, if you experience any problem in getting DUNS number you may contact:
Zlata Mulać
Bisnode BH Director
Bisnode BH, Skenderpašina br. 1, 71000 Sarajevo
zlata.mulac@bisnode.com
Tel:  +387 61 896 753
www.bisnode.ba

In that case this contractor will charge the fee for their service.

Next, get your NCAGE/CAGE code

  • To apply, go to CAGE/NCAGE Code Request page
  • Instructions for the NCAGE application process are available here.
  • For NCAGE help from outside the U.S., call 1-269-961-7766
  • Email: NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

After you receive your NCAGE code, complete your SAM.gov registration

  • To register in the SAM system, go to their web page.
  • Please read the quick guide for grants registration attachment which is the part of the application package that is posted on the Embassy web site.
  • SAM registration must be renewed annually, so even if you are already registered in SAM from a previous grant, please check to see if your registration is still valid.

However, if you experience any problem in registering in SAM.gov use the following link to register for live chat, so the SAM administrators can answer your questions. Working hours for this service are from Monday through Friday after 14:00 p.m.

All organizations must complete required registrations by the submission deadline.  We cannot review projects that do not include a DUNS number and completed SAM.gov registration. Please allow ample time, as the process can take up to 30 days. However, if you are unable to complete your SAM.gov registration by the application deadline of August 31, 2018, you may submit the other required elements and continue with your SAM.gov registration.  If you complete registration and notify the Office of Public Affairs prior to the meeting of the review committee, which will take place in September, we may still be able to consider your application.

IV.    APPLICATION AND SUBMISSION INFORMATION

Mandatory application forms:  Your application cannot be reviewed without all of the below elements.  All forms and instructions are available at U.S. Embassy web site

Please note:  Obtaining the DUNS number and registering in the SAM system can take up to one month.  We strongly encourage you to start this process as soon as possible, since we cannot review any projects that do not include DUNS numbers and completed SAM.gov registrations.

  • SF-424 (Application for Federal Assistance – organizations).  Please make sure to include your DUNS number in the application.
  • SF424A (Budget Information for Non-Construction programs)
  • SF424B (Assurances for Non-Construction programs) Is required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representation and certifications.
  • Project Proposal: The proposal should be submitted exclusively in the appropriate application form depending on the project, and should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.
  • Screenshot of your SAM registration or a printout of your registration document from the SAM.gov web page.  

PROJECT PROPOSAL GUIDELINES:  Please read all instructions carefully – proposals that do not meet the requirements listed here will not be considered for funding. 

  • All proposals must be written and submitted in English.
  • One organization may submit only one proposal to this NOFO.
  • One organization may submit proposal for the part of activities.
  • Proposals may not exceed 6 pages in length (including budget) in Times New Roman Size 12 font.
  • All fields in the grant application form must be completed and sent via email as one document.
  • Project duration may not exceed 18 months.
  • The deadline for submission of application forms / supporting documentation is July 31, 2019 by 17:00 p.m. Please submit your filled-in application to the following e-mail address:  ylpbih@state.gov

1. Applicant’s Contact Information

  • Implementing organization: Specify the officially registered name of the organization.
  • Contact person and title: Name and the title of the Project Coordinator, or the person who is authorized to sign official documents, if different from the Project Coordinator.
  • Address/Postal Code and City
  • Phone number           
  • E-mail: Please include both the general email address for your organization and the email address of the project coordinator.

2. Basic Information about the Proposal

  • Project title:
  • Amount requested (USD)/Amount of cost share (USD)/Total cost (USD):

Please list the amount of funding requested from the Embassy.  If there is a cost share (another organization covering part of the total cost of the project), please list the amount here.  If you are providing cost share, please list the amount here. Please list the total cost of the project.

3. Elevator pitch:

In 50 words or less, describe what your project is about and why it should receive support from the U.S. Embassy.

4. Introduction to organization applying:

A description of past and present operations, showing ability to carry out the    project, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.

5. Problem statement:

Clearly identify the problem your project will address, including brief background   information for context, if necessary.  For example, “Women in my community are under-employed.  Many make food products or handicrafts, but are unable to earn much from this pursuit because they only sell at local fairs.”

6. Project goals and objectives:

Please explain how you want to solve this problem by explaining the goals and objectives of your project.  Following the above example, the project goal might be “Reduce under-employment among women in my community by empowering women artisans to sell their products to a wider audience” and the objectives might be “To teach participants how to market their products and sell them through online marketplaces.”  The objectives refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.

7. Description of project activities: 

Explain the activities you plan to implement in the scope of your project and how they will help achieve the project goals you described above.  Example:  “My project will create a series of workshops for women artisans where they will learn about marketing, pricing, and how to use existing digital marketplaces to sell their products.”

8. Project methods and design:

A description of how the project is expected to work to solve the stated problem and achieve the goal.

9. Proposed project schedule and timeline:

Include the proposed timeline for the project activities. You may note your project duration in months. If you have a specific timeframe, please list the dates and explain why your project must take place within that timeframe. Include the locations of planned activities, describe the anticipated beneficiaries of your project, including estimated number and age range, i.e., “approximately 50 unemployed women in Capljina, ages 25-40” or “about 100 high school students in Rogatica.

10. Key Personnel:

List the names, titles, roles and experience/qualifications of key personnel involved in the project.  What proportion of their time will be used in support of this project?

11. Project partners:

List the names and type of involvement of key partner organizations and sub-awardees.

12. Anticipated outcomes of project 

Explain the outcomes you hope to achieve and how you will measure whether the project has succeeded.  For example, “As a result of my project, women artisans and entrepreneurs will be equipped with the skills they need to sell their products online.  To measure the success of the program, I will carry out a survey with the participants to see how much their knowledge has increased and I will also report on how many of the participants begin selling their products online or have concrete plans to do so in the near future.”

13. Project monitoring and Evaluation Plan:

This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?

14. Future Funding or Sustainability:

Please explain your plans for follow-on activities after the grant period to ensure project impact continues.  Example: “After the workshop series, the participants will continue to meet and serve as a support network to each other, as well as mentor other female artisans and entrepreneurs.”

15. Detailed Budget:

Present the budget in the form of a spreadsheet, in USD amounts, dividing the budget into the categories delineated in the application.  In case of cost sharing, clearly separate the costs which will be funded by the U.S. Embassy from those which will be funded by the applicant or other donors.  If you include co-sharing in your application, you are accountable for providing additional funds and justifying the costs.

Budget Guidelines:

  • Detailed budget should be written in USD, with a maximum amount up to $130,000.
  • Budget should NOT include VAT expenses.
  • Budget costs should be grouped into the following categories:
  • Personnel costs (salaries of the engaged personnel, fees for project manager, project coordinator/assistant, and or accountant)
  • Fringe (social and pension insurance contributions)
  • Travel (transportation costs, lodging, meals and incidentals for program staff, consultants, or speakers, and participants/beneficiaries.)
  • Supplies (office supplies and other materials for project implementation)
  • Contractual (fees for trainers, moderators, experts, and educators, engaged to implement certain project activities on a one-time basis, printing of the promotional materials, renting of space/equipment, broadcasting of TV and radio shows, web site development, and other contractual services needed for project implementation.)
  • Other direct costs: (office rent, utilities, phone/fax/internet, office supplies, bank charges, etc.)
  • The total of personnel costs, fringe and other direct costs should not exceed 30% of total award amount.
  • Costs for food or drink should not exceed 5% of the total award amount.
  • The total costs of promotional materials (brochures, banners, T-shirts, posters, leaflets, etc.) should not exceed 10% of the total award amount.
  • Alcohol, entertainment, or “miscellaneous” are not allowable expenses.
  • Costs incurred before the grant period start date will not be reimbursed.

Grant funds may not be used for the following:

  • Long-term infrastructure needs
  • Materials and equipment (unless purchased for the purpose of providing training to the participants)
  • Expenses incurred outside of the territory of BiH, such as travel to international conferences, or the purchase of goods or payment of services in other countries
  • Provision of direct social services to a population
  • Partisan political activity (Note: non-partisan election education and public information activities are allowable.)
  • Funding of charitable activity and humanitarian aid, commercial projects, or fund-raising campaigns

16. Budget justification narrative :

Please explain your budget in narrative form, detailing personnel duties, explaining costs and justifying expenditures as needed.

**ANY APPLICATION NOT MEETING THESE REQUIREMENTS WILL NOT BE CONSIDERED FOR FUNDING**

V.    REVIEW CRITERIA: ALL PROPOSALS WILL BE EVALUATED BY THE OFFICE OF PUBLIC AFFAIRS REVIEW PANEL ACCORDING TO THE BELOW CRITERIA:

  • Implementation capacity of applicant, prior experience with organizing student exchange programs and capacity to carry out the project throughout Bosnia and Herzegovina.
  • Compliance with proposal guidelines inclusion of mandatory components.
  • Clearly identified goals and target audiences
  • Innovative and creative solutions for follow-up engagement
  • Well-developed activity plans that clearly supports program goals
  • Cost-effective budget, with concrete and reasonable expenses, and cost sharing amount
  • Project sustainability

VI.    FEDERAL AWARD ADMINISTRATION INFORMATION

Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer and the grants management team.  The Recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grant Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.

Funding decisions are contingent on the availability of funds.  Budget may not exceed 130,000 USD.  The U.S. Embassy reserves the right to cancel this Notice of Funding Opportunity at any time without any commitment to any applicant.

A Cooperative Agreement (CA) may be issued, particularly in the case that the selected applicant is a first-time recipient of Federal Funding.  Elements of substantial involvement include:

  1. Participating in the design or direction of activities, design of conference agendas, and training delivery models
  2. Participating in the selection of key project staff and trainers
  3. Participating in the presentation of results
  4. Assisting in the selection and/or analyses of data
  5. Review and approve each press release and other public statements and publications before releasing it in public

Grants or CAs are normally made on a one-time basis.  Subject to availability of funding, and based on successful completion of the previously awarded grant, a maximum of two annual repeat grants may be issued if the U.S. Embassy determines the activity advances a clearly defined priority objective of implementing Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received. 

Payment Method:  The payment of the award amount will be made in multiple installments.  A certain percentage of the total award amount up to 50% of the total will be paid immediately after signing the grant and submission of the valid bank account by Recipient.  However, if the project implementation requires a higher percentage of advance payment than 50 %, the Office of Public Affairs will require justification.  The rest will be paid upon submission of the interim final program and financial reports by Recipient.  Each award document will contain detailed payment information.  The USG reserves the right to retain the last payment up to 10 % of the award amount until all project activities are completed and the final program and financial reports are submitted by the Recipient and approved by the Grant Officer and the Grant Officer Representative.

Terms and Conditions

Before submitting an application, applicants may wish to review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available here.

Reporting Requirements

Recipients will be required to submit financial reports and program reports.  The award document will specify the forms and how often these reports must be submitted.

VII.    FEDERAL AWARDING AGENCY CONTACTS

For more information, please contact us by phone: + 387 33 704-345 or 704-285, fax:  + 387 33 704-432 or e-mail at ylpbih@state.gov

IMPORTANT INFORMATION:

**Applicants, please note:  Regarding the mandatory DUNS registration, the Embassy has learned that Bisnode is charging a fee for some of its services related to obtaining a DUNS number.  If you wish to avoid this fee, you may obtain your DUNS number free of charge directly from Dun and Bradstreet. Please allow ample time, as the process can take up to 30 days.**

APPLICATION PACKAGE

More information: https://ba.usembassy.gov/education-culture/grant-opportunities/youth-leadership-and-teacher-professional-development-program-with-bosnia-and-herzegovina-local-partner/

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