Reporting and Grants Officer (Bosnia and Herzegovina Resilience Initiative (BHRI))

Open to Internal and External Candidates

Duty Station: Sarajevo, Bosnia and Herzegovina

Application Deadline: 24 June 2018

Position Title: Reporting and Grants Officer (GO) (Bosnia and Herzegovina Resilience Initiative (BHRI))

Languages Required: Excellent command of English and local languages in BiH

Starting Date: as soon as possible

Reference Code: VN 01-06/18

Duration and type of Initial Contract: Consultancy

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context

The Bosnia & Herzegovina Resilience Initiative (BHRI) is funded by the U.S. Agency for International Development (USAID). The overall objective of the program is to reduce the threat of radicalization and violent extremism in BiH and counter extremist efforts to deepen or exploit communal tensions. Through BHRI, IOM seeks to empower young people to resist recruitment, strengthen communities to better withstand radical influences, improve how towns and cities respond to extremist threats and reduce the likelihood of violence. To achieve these objectives, BHRI designs and implements small-grant activities through a process-oriented, community driven approach that emphasizes project processes. The implementation of the program will be closely coordinated with USAID.

Under the overall guidance of the Programme Manager / Chief of Party for the Bosnia & Herzegovina Resilience Initiative (BHRI) and the direct supervision of the Programme Development Officer (PDO), the Reporting and Grants Officer (RGO) will be responsible for reporting, providing support to project development and organizing and tracking all aspects of the grant activity cycle. S/he will be responsible for overseeing all aspects of the donor-provided activity database as a means of tracking each activity from start-up to close out.

Core Functions/Responsibilities

  • Maintain reporting on programmatic activity to donors, counterparts within the program, IOM Sarajevo and IOM at large, as required. Lead/contribute to weekly and quarterly reports and other report drafting and revision processes.
  • Collect and analyze political, security, socio-economic, and other relevant developments in BHRI project areas in collaboration with the program and M&E teams.
  • Draft weekly political, security and programmatic updates for the weekly report in order to inform BHRI programming.
  • Assist with drafting project proposals in English (such as activity background, implementation plan, M&E plan, budget, etc.) and with populating the program database with required information
  • Conduct desk reviews, and context assessment reports for expansion into new program areas
  • Respond to any ad hoc request for information from SMT and liaise with the field team to collect information.
  • Draft relevant communications products.
  • Assist the BHRI Program in the submission of strategy documents; edit reports drafted by field staff and implementing partners
  • Oversee tracking, and control of grant proposals and approved grant activities.
  • Supervise Grants Unit staff, provide training on all related aspects of the grants management process and database maintenance, and ensure a high level of performance with the Grants Unit team.
  • Oversee maintenance of the Web-Based Activity Database (WBDB) and associated procedures and processes to ensure that all hardcopy and electronic documents for all grants are complete, filed, and in order.
  • Develop, maintain, and enhance systems of communication and data transfer with relevant program units. Maintain appropriate program-wide standards of grant integrity, data collection and management, and information flow.
  • Produce reports and run queries from the database in a rapid fashion as requested. Develop reporting templates and refine existing mechanisms as required to ensure the preservation of appropriate institutional memory in the area of grants activities and management.
  • Perform such other duties as may be assigned.

Required Qualifications and Experience

Education/Training:

●    Completed university degree from an accredited academic institution preferably in English language, Political Science or Business Administration

Experience:

  • At least 3 years of experience writing project proposals in the English language and drafting budgets
  • Experience supporting small-scale efforts promoting community resiliency, local capacity building, strategic communications and small-scale infrastructure rehabilitation is highly desirable.
  • Experience in graphic design, Power Point or other software to generate sophisticated reporting;
  • Experience in reporting and database management

Required Competencies

  • The incumbent is expected to demonstrate the following competencies:
  • Takes responsibility and manages constructive criticism;
  • Works effectively with all clients and stakeholders;
  • Promotes continuous learning;
  • Communicates clearly;
  • Takes initiative and drives high levels of performance management;
  • Plans work, anticipates risks, and sets goals within area of responsibility;
  • Displays mastery of subject matter;
  • Contributes to a collegial team environment;
  • Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;

How to apply

Interested candidates are invited to submit their application (including their CV and motivation letter) electronically by email to iomsjjmission@iom.int

Note: VN 01-06-18 Reporting and Grants Officer (GO) (Bosnia and Herzegovina Resilience Initiative (BHRI))

International applicants are obliged to provide all documentation required as per the law on work of BH for foreign citizens.

Applications must be received by 24 June 2018 CoB

Posting period: 13 June 2018

REMARK:

ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED

Internals of the Organization and NMS candidates, as well as external female candidates, will be considered as first-tier candidates. This vacancy is also open to second-tier candidates.

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation.

Duty Station: Sarajevo, Bosnia and Herzegovina
Closing Date: Sunday, June 24, 2018

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